Published December 22, 2021 by WC Team

10 Best Payroll Services For Small Businesses

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An Overview Of Payrolls

There is payroll paperwork to fill out when you hire someone. That includes taxes to pay, rules to follow, checks to sign, paid leaves to track and a few other human resource responsibilities. 

Fortunately, payroll service providers can make these tasks considerably simpler.

We've put up a detailed reference of the finest payroll services for small company owners. This will assist you in finding the best option for your requirements. 

We will also provide you with some pointers on what to look for while searching for payroll services for your company.

The Best Payroll Companies For Small Businesses

  1. QuickBooks Payroll

QuickBooks Payroll provides three various small company payroll plans. They include basic payroll, automated payroll, and tax administration. Plus, a variety of combo packages with their famous accounting software QuickBooks Online.

If you're not sure which plan is best for you then you may test any plan for free for 30 days.  

For firms that currently use QuickBooks Desktop as their accounting software there is now a payroll option that integrates with it.

The most basic package called Core costs $45 per month + $4 per employee each month.

  1. Paychex

Paychex offers payroll services for any organization. But their small business offering Paychex Flex is well worth investigating.

It's an excellent option for payroll, taxes, business insurance, 401(k)s and HR administration if you have one to 49 workers. 

Paychex is a cloud-based mobile friendly solution. It comes with a high-quality support team that is accessible 24 hours a day and 7 days a week. They are there to assist you with any difficult inquiries or concerns.

Pricing is dependent on a quote.

  1. OnPay

OnPay is a simple payroll planning, review submission application along with tax filings and payments.

OnPay is one of the top payroll solutions for simple payroll needs. It includes limitless payroll processing, an easily accessible mobile software and a straightforward monthly price scale. 

They are responsible for all payroll and tax filings. Pricing begins at $36 per month with an additional $4 per person each month.

  1. Patriot Payroll

This small business-oriented solution offers an entirely online experience. Straightforward monthly pricing, pre-printed checks for clients, free setup and assistance and a 30-day trial period.

Patriot Payroll is one of the most economical solutions on our list focusing on simplicity and usability.

There’s no need to invest time learning a difficult application only to handle a few employees although they service businesses with up to 100.

Pricing begins at $10 per month along with an additional $4 per person each month.

  1. SurePayroll

SurePayroll is owned by Paychex. It is accessible for desktop as well as mobiles. It allows you to alter your small business's payroll services 24 hours a day and seven days a week. 

They guarantee federal, state and municipal taxes giving you peace of mind. You may also quickly contact their customer service team by email, live chat or phone.

SurePayroll caters to small businesses by providing flexible payroll schedules. Plus, simple online reporting, a payroll tax guarantee and contract hire possibilities.

Payroll and other operations may be readily managed using their complete mobile app which is helpful for small company owners on the road. 

If you work as a daycare provider or a home-based worker then it includes particular choices. And pricing depends on quotes.

  1. Gusto Payroll

Gusto Payroll is a popular all-in one payroll/HR/benefits system. It automates many tedious, repetitive, and error-prone HR and payroll management procedures.

Gusto provides everything in one package from basic payroll to 401(k) and workers' compensation. Plus, they presumably link with the software you currently use for accounting. 

The Core Plan is $39 per month plus $6 per worker. Gusto also includes a contractor-only option for businesses that only pay the $6/employee cost and have no base pricing.

  1. Square Payroll

If you're searching for a quick, straightforward, intuitive and tech-friendly payroll processing solution then Square Payroll is accessible in all 50 states. And it is hard to beat.

Without question it is one of the best payroll services for retail firms that utilize Square POS. And employs contractors or hourly employees. 

Overall Square Payroll is far less expensive than many rivals. Especially given that it interfaces with a full array of benefits providers. It allows you and your employees to receive health insurance, 401(k) and other benefits.

Pricing starts at $35 per month + $5 per person per month. Or $5 per month for a contractors-only plan.

  1. ADP

ADP or Automatic Data Processing is one of the most well-known and well-established firms in payroll. ADP Payroll is used by over 600,000 businesses around the country to pay their employees. 

They provide payroll services to organizations of all sizes.

ADP's small company packages include payroll plus tax filing software, time attendance monitoring, benefits planning, insurance services and much more.

ADP is a valuable tool for any entrepreneur trying to improve their organization. Pricing is dependent on a quote.

  1. Paylocity

Paylocity is all about data and efficiency. They will handle payroll and compliance for you. Plus they provide a variety of reports to assist you in better understanding your company's payroll. 

Paylocity also includes online connectors with retirement providers, wellness programs and point of sale systems if you want more functionality.

Pricing is dependent on a quote.

  1. Wave Payroll

Wave provides various financial products for small businesses and their dedication to the sector is evident. 

Wave provides full-service payroll to firms in big states like California and New York. Smaller states will handle payments for you but you must complete your tax documents.

Year-end filing, tax obligation monitoring, pay stubs and W-2s available via an employee portal. Plus, backups and encryption all on top of the standard direct deposit as well as check printing options. 

Furthermore, this small company payroll service interacts with the rest of Wave's free accounting software. This makes it one of the finest solutions for having your payroll and bookkeeping in the same location.

Pricing for self-service is $20 per month + $6 per person; full-service is $35 per month plus the same per person price.

How To Choose The Best Payroll Service For Your Small Business

Finally, there are dozens of alternatives and selecting the best payroll system for your business might be tough.

That being said, while you examine different possibilities here are a few things to consider to choose which service is ideal for your requirements.

Specifications For The Industry

If you work in a sector with special payroll requirements. Plus, you should double-check that your preferred provider can manage those extra processes.


Payroll services for small businesses are generally priced at a monthly base charge of $20 to $50. Plus, a per-employee fee.

Features That Are Required

What exactly do you require from a payroll service? If you have one or two employees you may only want to pay for the essentials. This includes paying your employees, calculating payroll taxes and completing your tax forms.

Utilization Ease

Whether you choose with a mobile app, a desktop program or a full-service agency your payroll solution should be simple to understand. 

After all you don't want to spend as much time learning how to use your payroll software as you would have spent performing your payroll.

Customer Support

Is it possible to contact this service via phone? Using email? With live chat assistance? Are their hours suitable for your company? Have you called their customer support number a few times to see if they're helpful?

Guarantee Of Taxation

For some business owners, the main objective of using payroll services is to avoid paying payroll tax fines or penalties.

As a result, several payroll businesses provide a guarantee. They guarantee you won't get fined and if you are, they will repay you.

The Bottom Line

How can you pick amongst some of the top payroll services listed here for your small business? To make your decision consider the aspects we listed above such as budget, features and industry.

Plus, many of the finest small company payroll providers provide free trials or free estimates. This makes it simple to evaluate their features and choose which offers the greatest value for your unique needs.

Try out the packages that seem like a good fit and see what systems you plus your staff are comfortable with. Then look at the cost to see what you can afford.


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